.. , RTO process, insurance, booking amount Achievement of Monthly Bookings, Retail and Accessories Target. .. timelines; negotiate and finalize the deal - Conduct lead qualification and update the green form accordingly - Generate quotation for the customer based .. read more
Executive Assistant to the Managing Director/Vice-President | Location - Bhiwadi | Full Time
About the Company
Uttam Polyrubs is a leading manufacturer in the Plastics and Polymer Industry. We specialise in providing customised and tailor-made solutions for rubber and polymer-based products across a variety of industries, with our prime focus inclined towards Footwear Components, Automotive Noise and Vibration Insulation (NVH) Solutions, and EVA Compound Granules. We are one of India’s largest suppliers of high-quality Footwear Soles and Footwear Soling Sheets, with our products being used in the manufacturing of shoes for some of the leading European, British and American brands like Zara, Florsheim, Superdry, Ted Baker, Geox etc. We are also pioneers in the manufacturing of EVA Heavy Layer sheets which are used in providing acoustic insulation and vibration deadening solutions, and are tier 2 suppliers for several global automobile manufacturers like Hyundai, Kia, Ford, Toyota, Honda, Renault-Nissan, Volkswagen, Jeep etc.
At present, the company has 3 manufacturing units in Bhiwadi, Agra, and Ranipet (near Chennai), along with a corporate office in Gurgaon. For more information about the organisation, you may visit
www.uttampolyrubs.com .
Job Description
The role of the Executive Assistant (E.A) is a full time role and is based out of our Bhiwadi unit. We are seeking a bright, motivated and dynamic professional who will work directly under the Managing Director (M.D) or the Vice-President (V.P) of the Company and ensure smart business planning and coordination across the different departments of the organisation as well as key external stakeholders like customers and suppliers. The responsibilities of the Executive Assistant include but are not limited to the following:
Manage the calendar for the Managing Director/Vice-President. Prioritise inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Work closely with the M.D/V.P and keep them well informed of upcoming commitments and responsibilities, and follow up appropriately.
Organise and prioritise critical issues and required information to facilitate efficient decision making by the MD/V.P.
Communicate directly and on behalf of the M.D/V.P with Senior Leadership, Department Heads, Assistant Managers, Accounts Staff etc. on matters relating to the M.D/V.P.
Manage all incoming requests into the M.D’s/V.P's office (via mail, phone or email),and making sure they are addressed. Screen and direct phone calls and distribute correspondence.
Assist M.D/V.P in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required documentation with minimal supervision.
Follow-up on meetings, action items & share updates. Attend meetings, take notes, follow up on action items from Management Review meetings, etc.
Follow up on action items and ensure deadlines are met with quality output as per expectations.
Prioritises conflicting needs, handles matters expeditiously, coordinate across teams and departments within the organisation and proactively follows through on tasks assigned by the M.D/V.P to ensure successful completion in a time bound manner.
Assist with administrative tasks such as scheduling, correspondence, and document preparation to ensure that the Managing Director’s/Vice-President's administrational and operational tasks are being fulfilled in a professional and efficient manner.
Discreet and confidential handling of sensitive company information.
Plan, direct, coordinate, collaborate all activities on behalf of the M.D/V.P.
Location
– Bhiwadi (55 kms from Gurgaon, 25 kms from Manesar).
Knowledge, Skills and Abilities: Exceptional Follow-up Skills Excellent written and verbal communication skills in English and Hindi Attention to detail Strong Organisation, Administrative, Co-ordination, Planning, and Time-Management Skills Dynamic Individual who is a Quick Learner with a Self-Starter Attitude Proactive and Efficient Worker Customer oriented, approachable and strong interpersonal skills Good Problem solving along with the ability to build relationships and get tasks executed Good Command over MS Office (Word and Excel) Shorthand Demonstrates Strong Leadership and Decision-Making Abilities
Educational Qualifications and Other Requirements: Graduation from a Secretarial College or a Bachelors’ degree required in business administration, management, data analytics, or related field. Should have at least 6 years of prior work experience in a similar role.
Contact Person Mr. Mukesh Singh HR Executive - Uttam Polyrubs Unit 1, Bhiwadi Email - hrunit1@uttampolyrubs.com
About the Company
Uttam Polyrubs is a leading manufacturer in the Plastics and Polymer Industry. We specialise in providing customised and tailor-made solutions for rubber and polymer-based products across a variety of industries, with our prime focus inclined towards Footwear Components, Automotive Noise and Vibration Insulation (NVH) Solutions, and EVA Compound Granules. We are one of India’s largest suppliers of high-quality Footwear Soles and Footwear Soling Sheets, with our products being used in the manufacturing of shoes for some of the leading European, British and American brands like Zara, Florsheim, Superdry, Ted Baker, Geox etc. We are also pioneers in the manufacturing of EVA Heavy Layer sheets which are used in providing acoustic insulation and vibration deadening solutions, and are tier 2 suppliers for several global automobile manufacturers like Hyundai, Kia, Ford, Toyota, Honda, Renault-Nissan, Volkswagen, Jeep etc.
At present, the company has 3 manufacturing units in Bhiwadi, Agra, and Ranipet (near Chennai), along with a corporate office in Gurgaon. For more information about the organisation, you may visit
www.uttampolyrubs.com .
Job Description
The role of the Executive Assistant (E.A) is a full time role and is based out of our Bhiwadi unit. We are seeking a bright, motivated and dynamic professional who will work directly under the Managing Director (M.D) or the Vice-President (V.P) of the Company and ensure smart business planning and coordination across the different departments of the organisation as well as key external stakeholders like customers and suppliers. The responsibilities of the Executive Assistant include but are not limited to the following:
Manage the calendar for the Managing Director/Vice-President. Prioritise inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Work closely with the M.D/V.P and keep them well informed of upcoming commitments and responsibilities, and follow up appropriately.
Organise and prioritise critical issues and required information to facilitate efficient decision making by the MD/V.P.
Communicate directly and on behalf of the M.D/V.P with Senior Leadership, Department Heads, Assistant Managers, Accounts Staff etc. on matters relating to the M.D/V.P.
Manage all incoming requests into the M.D’s/V.P's office (via mail, phone or email),and making sure they are addressed. Screen and direct phone calls and distribute correspondence.
Assist M.D/V.P in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required documentation with minimal supervision.
Follow-up on meetings, action items & share updates. Attend meetings, take notes, follow up on action items from Management Review meetings, etc.
Follow up on action items and ensure deadlines are met with quality output as per expectations.
Prioritises conflicting needs, handles matters expeditiously, coordinate across teams and departments within the organisation and proactively follows through on tasks assigned by the M.D/V.P to ensure successful completion in a time bound manner.
Assist with administrative tasks such as scheduling, correspondence, and document preparation to ensure that the Managing Director’s/Vice-President's administrational and operational tasks are being fulfilled in a professional and efficient manner.
Discreet and confidential handling of sensitive company information.
Plan, direct, coordinate, collaborate all activities on behalf of the M.D/V.P.
Location
– Bhiwadi (55 kms from Gurgaon, 25 kms from Manesar).
Knowledge, Skills and Abilities: Exceptional Follow-up Skills Excellent written and verbal communication skills in English and Hindi Attention to detail Strong Organisation, Administrative, Co-ordination, Planning, and Time-Management Skills Dynamic Individual who is a Quick Learner with a Self-Starter Attitude Proactive and Efficient Worker Customer oriented, approachable and strong interpersonal skills Good Problem solving along with the ability to build relationships and get tasks executed Good Command over MS Office (Word and Excel) Shorthand Demonstrates Strong Leadership and Decision-Making Abilities
Educational Qualifications and Other Requirements: Graduation from a Secretarial College or a Bachelors’ degree required in business administration, management, data analytics, or related field. Should have at least 6 years of prior work experience in a similar role.
Contact Person Mr. Mukesh Singh HR Executive - Uttam Polyrubs Unit 1, Bhiwadi Email - hrunit1@uttampolyrubs.com
