Secretary

Job Overview: The Secretary will provide administrative support to ensure the efficient operation of the office. This role includes managing day-to-day office tasks, coordinating schedules, handling communications, and supporting managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities: Administrative Support:

Perform general office duties such as answering phone calls, responding to emails, and managing correspondence. Scheduling & Calendar Management:

Organize and schedule appointments, meetings, and events, including arranging necessary resources and coordinating with participants. Documentation:

Prepare, format, and edit documents such as memos, reports, presentations, and spreadsheets. Data Entry & Record Keeping:

Maintain accurate records and files, ensuring that documents are easily accessible when needed. Communication:

Act as a point of contact for internal and external stakeholders, relaying messages and providing information as necessary. Travel Arrangements:

Organize travel itineraries, book flights, and accommodations, and prepare necessary documents for travel. Meeting Support:

Prepare meeting agendas, take accurate meeting minutes, and distribute them to attendees. Office Supplies & Inventory:

Monitor office supplies, place orders when necessary, and ensure proper functioning of office equipment. Confidentiality:

Handle sensitive information with professionalism and confidentiality. Task Prioritization:

Organize tasks efficiently, ensuring deadlines are met and work is completed with attention to detail.

Required Skills & Qualifications: Education:

High school diploma or equivalent; associate degree or secretarial training is a plus. Experience:

Proven work experience as a secretary or in a related administrative role. Communication Skills:

Excellent verbal and written communication skills. Organizational Skills:

Strong multitasking abilities and a high level of organization. Proficiency in Software:

Familiarity with office software like Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools. Time Management:

Ability to manage time effectively and prioritize work efficiently. Attention to Detail:

High attention to detail and problem-solving skills. Professionalism:

Ability to maintain professionalism and work in a fast-paced environment. Confidentiality:

Commitment to maintaining confidentiality at all times. Preferred Qualifications: Experience with office management tools such as CRM systems or project management software. Knowledge of basic accounting and data entry processes.