Secretary

Job Overview:

The Secretary will provide administrative support to ensure the efficient operation of the office. This role includes managing day-to-day office tasks, coordinating schedules, handling communications, and supporting managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities:

• Administrative Support:
  Perform general office duties such as answering phone calls, responding to emails, and managing correspondence.
• Scheduling & Calendar Management:
  Organize and schedule appointments, meetings, and events, including arranging necessary resources and coordinating with participants.
• Documentation:
  Prepare, format, and edit documents such as memos, reports, presentations, and spreadsheets.
• Data Entry & Record Keeping:
  Maintain accurate records and files, ensuring that documents are easily accessible when needed.
• Communication:
  Act as a point of contact for internal and external stakeholders, relaying messages and providing information as necessary.
• Travel Arrangements:
  Organize travel itineraries, book flights, and accommodations, and prepare necessary documents for travel.
• Meeting Support:
  Prepare meeting agendas, take accurate meeting minutes, and distribute them to attendees.
• Office Supplies & Inventory:
  Monitor office supplies, place orders when necessary, and ensure proper functioning of office equipment.
• Confidentiality:
  Handle sensitive information with professionalism and confidentiality.
• Task Prioritization:
  Organize tasks efficiently, ensuring deadlines are met and work is completed with attention to detail.

Required Skills & Qualifications:

• Education:
  High school diploma or equivalent;
  associate degree or secretarial training is a plus.
• Experience:
  Proven work experience as a secretary or in a related administrative role.
• Communication Skills:
  Excellent verbal and written communication skills.
• Organizational Skills:
  Strong multitasking abilities and a high level of organization.
• Proficiency in Software:
  Familiarity with office software like Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.
• Time Management:
  Ability to manage time effectively and prioritize work efficiently.
• Attention to Detail:
  High attention to detail and problem-solving skills.
• Professionalism:
  Ability to maintain professionalism and work in a fast-paced environment.
• Confidentiality:
  Commitment to maintaining confidentiality at all times.

Preferred Qualifications:

• Experience with office management tools such as CRM systems or project management software.
• Knowledge of basic accounting and data entry processes.